You certainly have the daily office work scrum figured correctly, good job.
Yeah, workers have to go along to get along many times without causing a stir, also find out who the high up budget designers are (CFO, etc.) and what they are, really do, how they are connected, not just believing what is troweled out in meetings. You definitely have to keep a paper trail, always.
A suspicious pattern of flunkie support at the higher purse string level is also a warning for career holders at those institutions. I mean, #keepyourpowderdry.